SAIPP Agency Information
The Industry Advocate has responsibility under the Industry Advocate Act 2017 to take action to promote and ensure compliance with the South Australian Industry Participation Policy. Agencies and private parties contracting to the Government of South Australia are required to comply with the State’s Industry Participation Policy and the supporting procedural and reporting guidelines.
The Procurement Process
1. Project Inception
Agencies/Authorities are to assess if the project is within the scope of the State’s Industry Participation Policy (see pg 11 of the SAIPP Procedural Guidelines) and if so, forward a draft acquisition plan to the Office of the Industry Advocate (OIA) for review.
Consideration should be given to increasing the South Australian Industry Participation Policy weighting to expand the economic benefit to the State.
If a Cabinet Submission is required the OIA must be consulted.
Agencies/Authorities are to ensure the procurement is registered on the Department of Treasury and Finance (DTF) Procurement Activity (under construction) and IPP Portal.
2. Tender Preparation
Agencies/Authorities must ensure wording in the tender documentation correctly refers to the Industry Participation Policy and the relevant sections of the Procedural Guidelines.
A determination should be made to whether the SAIPP Design and Specification requirements (section 4.7 Design and Specification) should be incorporated into the tender documentation.
Wording in the tender documentation should allow proponents to estimate a total bid price.
It’s important to include the Industry Participation Policy weighting in the tender evaluation plan.
The Agency/Authority must update the DTF’s Finance Procurement Activity Portal (under construction) with the tender open and close dates plus the likely tender assessment time-frames.
3. Tender Release
If it is a Panel contract, a Statement of Intent must be used. For all other contracts, ensure the appropriate Industry Participation Plan has been incorporated into the tender documentation.
If a Tailored Industry Participation Plan is to be used, the plan must be signed by the Industry Advocate prior to the release of the tender documentation to ensure its validity.
A minimum of one local business must be invited to tender or quote.
4. Tender Assessment
Agencies/Authorities are to verify Standard Industry Participation scores. For Tailored Industry Participation Plans (TIPP’s) the scoring will be conducted by the Agency. For further information on how to conduct the above, contact the Head of Procurement within the Agency/Authority to view the scoring matrix for the TIPP Scoring Info Guide – September 2020.
The Agency is required to provide a signed copy of Industry Participation Plans to OIA for final negotiation as per Industry Advocate Act 2017 s6 (e) for assessment. Agencies must preclude tenders that have not submitted Industry Participation Plans from contract award (on advice from OIA).
5. Contract Award
Agencies/Authorities must inform OIA of the successful tenderer and contract term. The Industry Advocate must be notified of the purchase recommendation before contract execution for both Standard Industry Participation Plans and Tailored Industry Participation Plans.
Agencies/Authorities are required to use the relevant contract condition/clauses from approved SA Industry Participation Policy clause bank.
6. Ongoing Contract Management
The Supplier must provide an Industry Participation Report in respect to each Industry Participation Reporting Period within the contract.
As per the SAIPP Procedural Guidelines (Table 2), the Agency is to request IPP Plan report from contractor in line with contract conditions and ensure the OIA is provided with a copy of the IPP Plan Report.
Once the Industry Participation Report is received by the Agency / Authority they are required to forward the report to the OIA within five working days. The Industry Advocate may, by written notice, require the Supplier to provide information or documents to enable the Industry Advocate to assess the Supplier’s compliance with the Industry Participation Plan submitted.